Subject Matter Minute, Episode #58 – ESS Software Update Introduction

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #58 – ESS Software Update Intro

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view it on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to another Subject Matter Minute! It really is fun doing this show, and by far, the best part is running into you guys on the street. Not a month goes by without someone recognizing me and chatting me up a bit. All you guys are so nice to me and positive about the show. Honestly, I’m lucky to get regular feedback from you, cause I know that doesn’t always happen for folks, and I really hope that somebody is giving you the love out there for what you do for the state. So, know that, at least, I appreciate you and I know that you work hard regardless of the positive feedback, or lack thereof that you get.

Ok, let’s get to it. Before we start, I want to thank Kris Quick and Eydie Trautwein of the Auditor’s office for getting me the information and alerting me to the upcoming Employee Self Service software updates. (music)

The Auditor’s Office utilizes software that most of us are familiar with for accessing things like our pay stubs, W2s, pay details, pay deductions, and more. Known as ESS or Employee Self Service or for managers, manager self service. A large portion of us also uses it to track our time with the timesheet feature. Well, as we all know, while it’s totally functional, it’s not the prettiest thing to look at and it’s somewhat lacking in intuitiveness. Right? Well, as part of an upgrade to the Auditor’s payroll and financial system, we are getting an upgrade to these portals, as well. The biggest changes are that the system “looks” more modern and is easier to navigate, and there is now only one portal or login. Meaning you no longer have to log into separate websites for manager self-service and employee self-service. This new single website will be public facing meaning you can access it on any internet connection.

We are giving this overview to you a bit early, as the project’s go-live date isn’t until March of 2023. I can sense the anticipation out there!

So, all the information you have access to now like paystubs, W2, and benefit details will still be available in the new system.  But you should be able to find the information more quickly, because of the improved navigation.

One of the things I’m looking forward to most is the coming improvements in the timesheet and leave request portion of ESS. For example, we will be able to freeze columns while we scroll across the timesheet and I’m being told that the ability to copy from a previous timesheet has been improved.

Managers will see some improvements as well! You will have greater access to your employee’s information, including being able to view current as well as historical timesheets, employee emergency contact info, and assignment details. Timesheet and leave request approvals have been simplified, which includes the look of the timesheet being the same for the manager as the employee. Now, I’m not a manager, so I’m just assuming that these are improvements for you guys. 🙂

Here are a couple of screenshots of what the new home pages will look like for the employee and manager roles in the system. Each role will have a navigational video embedded right on the home page so you will have access to these resources, regardless if it’s a weekend or after hours. 

In the top left of the screen, you will see a 9-square grid of quick links that will take you directly to the most used pages or resources. Then surrounding the 9-square grid will be an assortment of widgets to assist with approvals, profile information, and calendars.

Employee Role View

Manager Role View

Again, these changes will not go into effect until March of 2023. Over the next six months, the State Auditor’s Office will be sending out further communications and videos to help prepare everyone for the change. Kris and Eydie, who I mentioned earlier, are very excited about the new look and feel and added functionality of the system, and hopefully, it will help us all out while we are in there, navigating through all of our financial info.

For more information, contact the State Auditor’s Office at (307) 777-7831 or go to their website here: https://sao.wyo.gov/upgrade/.

That’s it for this subject matter minute… Like I mentioned at the beginning… I’m looking forward to running into more of you guys out on the street, so don’t hesitate to say hello! See ya then!

Subject Matter Minute, Episode #57 – Introduction to NEOGOV

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #57 – Introduction to NEOGOV

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view it on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to another Subject Matter Minute, I’m Matt Nagy, thanks for joining me! So there’s been a new development in the Nagy family recently. (felt like it was time for an update) Due to the physically debilitating nature of Dental Hygiene, which is what my wife does, she decided that she needed to reduce her hours. Unfortunately, that didn’t work for the Dentist she had been working for for the last 10 years, so she started looking around. We found that there were a ton of jobs available in Colorado. Like most sane people, we love Steamboat and Tanna was able to snag a great job there. So, yeah… she’s commuting to Steamboat now. Kinda crazy, I know! She works 3 days a week, which means she leaves early morning Tuesday and comes back to Laramie Thursday evening. The only reason we can pull this off is because we have some friends who have a second home outside of Steamboat and for a nominal fee, they let Tanna stay there two nights a week. She loves it, so what can you do? It’s our new reality. 

Alright… for this episode, I want to thank HRD’s very own Jared Hanson for helping me out with the information. Thanks Jared, as always! Today we are going to talk about a new suite of software by a company called Neogov.

So, what is Neogov? All of us have, obviously, applied for a job at one point or another for the State of Wyoming, right? Well, if you did so in the last 10 years or so, the website that you used is Neogov. Neogov is the current system utilized to build job postings, advertise jobs, and collect applications. The system is managed by the Department of Administration & Information – Human Resources Division, but is obviously used by many more. Up until this point, this is all Neogov has been used for. Well, after a tedious RFP process, the state’s use of Neogov is expanding.

Some of you may recall a few years ago, hearing something about the Government Efficiency Commission. This commission was tasked with identifying opportunities in state government that could increase efficiency and reduce costs. As a result of these efforts, many recommendations were made – one of which was consolidating HR systems. All of us are familiar with the PMI system, Saba Talent Space. This was the system we had been using to complete performance evaluations. This video is not about that process – I know we all have mixed feelings about that. Instead, this video is to prepare you for some upcoming changes in PMI and other areas as a result of HRD’s efforts to consolidate systems. 

So, what does all of this mean to you and I? You may have seen something from your HR team during the PMI Planning Phase about Saba Talent Space going away. This is indeed true. As I mentioned, HRD completed multiple RFPs over the course of the last year –and– Neogov was selected as the vendor, not only to use them for what we have been using them for… recruiting, but also for conducting performance evaluations. As we speak, the PMI Continuous Improvement steering committee group is meeting to discuss changes needed with PMI and how these can be incorporated into the new Neogov system. In the meantime, PMI is on hiatus. (I’m guessing some of you look a little too happy) Look for more information to come from the committee as decisions are made.

I’m sure that this means more training to come. One of the hats I wear (besides this amazing show) is training, so yes, sadly for many of you, I enjoy creating training. As many of you supervisors remember from the previous PMI training.  The part that I’m most excited about, and that you guys might be the least excited about is that Neogov will be providing the State of Wyoming a new learning management system. This is where trainers put training. It allows trainers to build courses and conduct statewide or agency-specific training. This won’t change how you access certain training. ETS still has its own training platform and many agencies offer job-specific training utilizing a variety of platforms. So, this won’t be a one-stop shop…at least initially… we hope to eliminate some training platforms over time. HRD is building a training unit that’s part of HR Centralization so there will be more workforce development and HR compliance training available in the future. Once built, these opportunities will all be found in Neogov.

The changes that include Neogov don’t stop there. Other modules that are in the plan include onboarding and eforms. I’m sure everybody has had a different experience, positive or negative, as it relates to onboarding. This is something that HRD hopes to improve with HR Centralization. Neogov should make the process more efficient and hopefully make the experience a positive one for all the new employees. 

Eforms is document and workflow management software. It is HRD’s hope that manual forms can be converted into an electronic format using this software. Yes – it’s about time! 

Unfortunately, I don’t have a sneak peek for you at this time (that will be a future SMM), but if you are interested in learning more right now, feel free to visit neogov.com. (I put some links below) They have a full list of all their products and some good reading material about the modules mentioned. 

Again, this process has just started. As timelines and other expectations are established, they will be shared. In the meantime, if you have any feedback about HR systems or processes used in the past, please let someone on your HR team know. We will be using Neogov for many years to come and are hopeful that this system will work for everyone, not just HR- employees, supervisors, everyone. 

Alright, I gotta go. I promised my wife that I would telework from Steamboat this week – she’s been missing me a bit – so I got to get my pile ready as we leave at 5:30 in the morning.

Oh…. one last thing. There are two fabulous state employees out there that are getting hitched this weekend. I want to say congratulations to Seth and Laura! Can’t wait to celebrate, and sweat, with you guys in the 98 degree weather of Thermopolis! Bye everyone…

Subject Matter Minute, Episode #52 – Wyoming Ready App

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #52 – Wyoming Ready App

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to another episode of the Subject Matter Minute. I’m Matt Nagy, thanks for joining me. So… did you go look at the workforce report that I covered in the last episode? I don’t know about you, but I get asked all the time how many people work for the state. Questions like, “are they all in Cheyenne.” Or even, “are there jobs available at the state?” Well, you can get those answers and so many more by giving that report a quick look-see.

Ok… let’s talk about today’s subject. Today I’m going to take a look at an app created by the Wyoming Office of Homeland Security called “Wyoming Ready.”

The world is a bit crazy right now. Maybe that has always been the case, but between angry people and an angry environment, it seems especially so now. So…. whether you are paranoid or not, it’s probably a good idea to be prepared for a natural or man-made disaster. Well, the Wyoming Office of Homeland Security has just made that much easier. They have created an app called Wyoming Ready that allows you to create a preparedness plan that is unique to you and your family. It will help with your plan depending on the answers or options you select. A family of two will have different needs than a family of 5 – have an infant? That changes it a bit more. The plan is stored on your phone, not on a server, which is important if systems go down. You can scan important documents like insurance paperwork, enter Dr’s phone numbers, and more. Program the contact information of close friends and family so that you can let them know your status with one message. Create a kit using the checklists. This way in an emergency it will be at your fingertips. This app really makes all of this quite easy. 

It also has great preparedness information and it’s all in one central location. 

So, are you interested in taking it for a test drive? First of all, if you want to follow along, or just want to get it going right now, just go to the app store on your device and download the app Wyoming Ready. It’s a brown icon with the steamboat on it. I’m going to go through the app and show you what’s involved.

Ok, so first of all, your’s will probably look a bit different than mine since I’m using the smallest and oldest phone that actually still works, the iPhone SE. I’m proud of my little phone. 

When you open the app, this is what it looks like. (below, left)

 

 

 

 

 

 

Just like the app says, we’re going to start here by clicking on the menu in the upper left. Like I mentioned, you can set it up for your family by clicking on ‘make your plan.’ I’ll show you that real quick but I’m gonna go back to it here eventually. I’ve completed five of six of my profile items. (above, center) When you’ve completed them they’re in color and when you haven’t they’re grayed out still like the emergency contacts. I’m gonna come back to that… that’ll be the last thing we look at. 

First, let’s go into checklists. (above, right) Here’s a bunch of checklists that can help you be prepared for these things… flood readiness, wildfire, severe weather. So you go into it and click on the item and there’s a checklist. All these things that you should have done or should do that you can check off when you do them. So that’s pretty handy. I’m going to uncheck those because I’m not really reading through them right now. I have not done any of those at this point. 

The next item is assessments. (above, left) There’s an assessment in here for flood preparedness. You click on that, you click on that, and it’ll take you through questions to help you assess your level of flood preparedness, just like it says there. 

They have a news section (above, center) that has a bunch of articles related to these sorts of things. Good reading in there. 

They have an faq (above, right) because they’ve received a lot of questions about these sorts of things. Covid-19, emergency notifications, flood preparedness, immigration, scams, wildfire, and Wyoming Search and Rescue. So you can check out the frequently asked questions in there. 

They also have events. There’s only one and for some reason it’s untitled but it is an event. Looks like it’s the ‘great Wyoming shakeout’ which is about earthquake preparedness. So you can add those to your calendar and get more information.

Then finally at the bottom is contact us. You can call them directly… to the office of homeland security, by calling that number. 

Let’s go back to ‘make your plan’ since that’s kind of the main thing. When you first come in here you’re obviously not going to have anything completed and there’ll be a status bar at the top telling you how many things you’ve filled out and how many you haven’t. First of all, you want to go through here and fill out this profile information. You can see along the bottom there’s ‘profile’ and then ‘prepare,’ ‘respond,’ ‘recover,’ and ‘status.’ So this is the profile area. You’ll go through each one and fill in the information. As you can see, I have all my household in there. (above, left) You simply click the plus in order to add one. Then you can see under my name… I’m clicking on myself here… my information is in there. (above, center) If I want to edit it I click edit and I add more information. There are things at the bottom like ‘important documents,’ ‘places,’ ‘vehicles’ and ‘photos’ and ‘notes.’ (above, right) You can fill those in for each person. The idea is if you are generally at a place for a big portion of the day or something like your job at an office, that’d be good to have in here to know where you are so people can find you. Same with vehicles… if you drive a vehicle more than any of your other ones… that’s kind of your vehicle… put that in there and put it under your profile. So go through and put all this information in including your animals. Emergency contacts… emergency contacts could be my friend Steve across the street, my family in Lander… but it also can be doctors, therapists, anybody who’s going to help you in an emergency. And then there are the reminders. Basically, it will remind you to review your profile and review your emergency kit after a certain amount of time. 

Let’s go to ‘prepare’ now. Once you go into prepare there’s a whole bunch of information in here… things that you can read and get ready. (above, left) General tips… they’ll have general information. (above, center) Supplies, shelter, health and well-being, important documents… all these things…if you go into important documents (above, right) you’ll see the things they say you should have done. An emergency kit… general items you should have in your emergency kit… food and water, health and hygiene… all these things. And then a meeting place. Your family needs to know where to meet each other in the case of an emergency, so pick a place put it in here.  

Let’s go to ‘respond’ now. (above, left) Same deal… a whole lot of information… go bags, how to respond during a disaster, meeting places… so you can go through that and fill all those in. 

Then we have ‘recover’… general tips on how to recover after a disaster. (above, center) It goes through each item… earthquakes, tornadoes, thunderstorms and lightning, home fires, wildfires… and it gives you ideas about how to recover. And you can add your own ideas. 

Now let’s go to status. (above, right) This is where you can share your status either via text or email with the people that you have included in your profile, including emergency contacts… so you can send everybody something that says “I am safe.” That is the default message… that would go out to everyone that you check. So if systems are still up and you’re able to send a text or an email, that would be amazing just to let everyone know you’re okay.

So that’s the setup that you go through to be prepared for disaster… 

There’s one thing I need to say… since it’s stored on your phone, you can’t share it across devices, so if you and your spouse or even your kids want this information on their phone, you’re gonna have to individually add it. It’s actually on your phone so if the systems go down it’s there for you. 

That’s Wyoming Ready, the app made by the Wyoming Office of Homeland Security… try it out… I think it’s a good idea to use it. Go through it and see what’s available at least. 

Before I go I want to thank Kelly Ruiz, the public information officer at the Wyoming Office of Homeland Security for getting me all the information… thanks, Kelly I appreciate it. 

That’s it for today’s subject matter minute I’ll see you next time! 

Subject Matter Minute, Episode #46 – HR Consolidation

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #46 – HR Consolidation.

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to the Subject Matter Minute, I’m Matt Nagy, thanks a ton for tuning in. 

I’m not sure how many of you are aware, but Human Resources was recently consolidated. Previous to this, agencies had their own HR folks that would coordinate with Human Resources Division. To me, that was a bit weird because the HR person was then working under the Director and maybe a supervisor of that agency… which means that if that director or supervisor were the issue that they were dealing with… well… that’s just complicated. 

So, with the help of my subject matter experts, Jared Hanson and Jaye Wacker, today we are going to talk about HR Consolidation. (music)

On July 10th, the Governor signed an executive order that brought all human resources staff under one office and one set of rules, which should create greater efficiency and consistency for all of us. Human resource staff will remain in their individual buildings, making them available to us just as before.

Back in episode #23, I discussed the difference between Agency Human Resources and Human Resources Division. These differences have not changed. The only difference is that Agency Human Resources acts under the umbrella of the Human Resources Division, joining the Consultative Services Crew of HRD and Employees’ Group Insurance.

Agency HR remains the place to go for all day-to-day employee questions, including payroll, benefits, workplace issues, ESS password resets, retirement, PMI, discipline, FMLA, sick and annual leave, address changes, name changes, etc. OR even just a stick of gum. They will always have gum. Or not… that’s a “Friends” reference? Anyone? Bueller?

Ok, consultative services provides…. Well… consultations. … and answers to topics such as classification, compensation, recruitment, performance management, grievance and appeals (in case that HR person doesn’t have that gum) personnel rules, and more.

A few agencies are experiencing some change because they have not had a full-time employee dedicated to human resources or payroll. This mainly impacts smaller agencies and boards. If you work for one of these organizations, HRD has absorbed the HR duties so that you now have a full-time staff of HR pros dedicated to supporting your agency and you.

Most agencies experienced very little change.  Agency HR is not changing locations.  They are not changing contact information.  And, each agency’s primary point of contact will not change.

Agency Human Resources now has roughly 70 people in 13 different locations, all tasked with providing the best direct human resource support to us. This number doesn’t include the professionals of Employee’s Group Insurance or Consultative Services.  This means that Executive Order 2020-8 connected the entire HR community and created access for ALL state employees to more support and resources.

When you need HR assistance, you still have immediate access to your agency HR pro, AND you can access an HR professional via the “Find Help” button on HRD’s website.  Some agencies will have multiple HR professionals available, and you may want to contact the one that specializes in the area of your question. And, even though agencies are assigned to particular HR professionals, you can contact any individual on this list. Please just note that sometimes, agencies have individual policies, processes, or procedures that may be relevant to your particular situation or question so you are always encouraged to contact your assigned HR person first.

HR Consolidation does more than provide additional resources for employees:

HR Consolidation also improves processes.  Since they all work together, Agency HR can now share best practices with each other more easily, and those processes will be standardized.  HRD and Agency HR will work together on complex human resource matters, getting input from all agencies when making rule and policy changes.  This gives every agency a voice at HRD.

HR Consolidation should also improve customer service, and since providing excellent customer service is part of HRD’s mission, that just makes sense.  Hopefully, many of you have become accustomed to excellent customer service from your individual agency’s HR.  That service remains.  AND, HR Centralization provides access to an HR professional no matter your location or employment.  All state employees will now have equal access and equal treatment.

HR Consolidation also means greater support for Agency HR, providing the traditional training services as well as learning from other HR people across the state.  This can help grow their individual skills and create future HR leaders.

Changes will be continuing in HR.  Transitions like this of course take time.  Everyone is committed to a smooth transition for all Wyoming employees.  Because…we are, in theory, the state’s greatest resource.

…and you should always have access to…gum. 

I truly hope someone out there appreciates the Friends reference!! If not, I’m sorry… Alright, that’s it for today! Have a great weekend. OH, and Happy mothers day to my mom and all you wonderful mothers out there.

Subject Matter Minute, Episode #45 – Cigna Mental & Emotional Health Goodies

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #45 – Cigna Mental & Emotional Health Goodies

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to another episode of the Subject Matter Minute. I’m Matt Nagy, thanks for taking a bit of time out of your busy day to put up with my shenanigans. I appreciate you.

So, for spring break, my wife, my youngest, and I went to the Pacific Northwest for a bit of an active vacation. Awe man… I love it up there. To be able to Mountain bike one day on tight grippy trails and then snowboard the next day in deep deep snow, is an amazing experience. We visited some friends in Bellingham Washington, which if you don’t know, is practically in Canada. Mount Baker is a 10,000-foot mountain that basically starts at sea level. That’s very different from around here. But anyway, we got a powder day at Baker and then went south to Mount Hood in Oregon and got another powder day. My blessed boarding season continues. Considering COVID and the late start to the snow, I’ve hit practically nothing but powder days between there, Steamboat, and Snowy Range. But….. that’s neither here, nor there.

I realized recently that I’ve been a bit remiss about thanking some of my subject matter experts. And since this show is built on their expertise, that’s not good. The last episode was on the new telework policy and I got all my info from our very own Jenny Wacker, a Project Manager for A&I, with whom I regularly work.

I also did an episode on the new Ambulance Insurance being offered through EGI, which of course means the subject matter experts were my usuals down there… Karyn Williams and Pam Unruh. Finally, I did an episode on the employee assistance program and I want to thank Amanda Santee for helping me out with that information. Thanks to everyone who has helped me in all the episodes!

Ok… I should probably get to today’s subject, eh? Today we are going to talk about a slew of Cigna health goodies. (music)

What do I mean by a slew of health goodies? Well, it turns out that the State of Wyoming actually offers a ton of services for our mental and emotional health through Cigna. It seems we even have access to another Employee Assistance Program through them. The State has an interest in keeping us both physically and mentally healthy, as it costs the health plan less down the road, so hopefully, we have lower premium increases as well. I don’t think many people understand that Cigna runs the health plan and provides resources, but the State pays out the claims. So, any savings benefits the State. So, in essence, the healthier we are, the better the health plan does, which in turn, saves us money.

So, as far as these goodies go, some are free, and some behavioral visits with a professional, virtually or in person, would be run through your health plan just like a doctor visit.

Before I get too far, I do want to thank my subject matter expert, Alice Burron, who is the State’s go-between for all things Cigna. While you can read all about this in the below resources, if you really want to know more about this stuff, Alice is your person. Thanks, Alice.

Ok, so they’ve lumped the “slew” into 5 categories: Virtual Counseling, Emotional Health and Well-Being, Mental Health, Substance Use, and Coaching and Support. I have linked a “resource guide” in the show notes that goes over the highlights of these areas. So, basically, they are covering everything outside of physical problems. These are services geared toward your emotional and mental health. This is anything from software to help with happiness, to the ability to text with a mental health provider, to help with your finances, to autism coaching to help with your child. … and everything in-between.

I’ve linked resources to most of these areas in the show notes.

The resource guide basically goes over everything that is available. Let’s take a look at it real quick.

This is the guide. Cigna calls it their “behavioral programs.” As I said before, they group things into 5 areas, or 5 buckets, if you will. Virtual Counseling, Emotional Health & Wellbeing, Mental Health, Substance Use, and Coaching and Support. So then we go into more detail on these areas.

The first is Virtual Counseling. The idea here is you can receive behavioral health care without leaving the home. We have access to over 44,000 clinicians and can schedule virtual appointments with them to discuss a wide range of issues. They also have new options such as text therapy and Talkspace, which is a service they give us access to.

Next is Emotional Health and Well-Being. These items are at no additional cost to us. We can get up to 3 free sessions with a licensed clinician in the EAP network. View on-demand seminars, get access to loads of resources. Again, you can find support for a wide range of topics that you can see here. And then we have access to a couple of self-service tools. iPrevail will tailor a program to your needs and connect you with a peer coach, while happify can help you reduce anxiety, stress and boost overall health.

Next is Mental Health. Cigna can help you find support when you need it. From inpatient and outpatient services to online tools, behavioral coaches, and educational support. They provide coaching and support in areas such as autism, eating disorders, and support for parents and families. They also provide free monthly seminars on these topics and more.

The next area is Substance Use. Again, they can set us up with inpatient and outpatient services, online tools, behavioral coaches, and educational support.

The last bucket of services is Coaching and Support Services. As you’ve heard, you can get coaching across all of these areas. Any of the topics or issues mentioned and unmentioned can be helped with our access to behavioral expert coaching.

Ok, so that is the digital resource guide. You probably noticed that there is a lot of crossover with the services offered. The bottom line is that there are a bunch of different ways to get help with our behavioral issues.

Now let’s look at what’s available on the myCigna website. Please keep in mind that they update the website regularly, so the details may have changed by the time you watch this. Just keep looking around, you’ll find the stuff.

When you log into my.cigna.com you will see this page. The two areas of the site that we are talking about today are the coverage and wellness tabs. Under the coverage tab, we will look at the Employee Assistance Program section, and then we will look at the goods under the wellness tab.

So under coverage, let’s click on the EAP. This is where you will find all of the things that you can get assistance with. This is confidential and at no cost to us. Just like the other EAP we have access to, this will support us in the areas of Emotional Health and Family Support, Home Live Referrals, Financial and Legal Assistance, and Job and Career Support.

The site is a bit off right now. Wyoming employees actually don’t have access to the chat with us feature. So, you can click here to schedule a call with an EAP consultant. There are also links to resources on this page and you can start up Happify or iPrevail here at the bottom.

Ok, let’s check out the wellness section now. Hover over wellness and select wellness home. You will see that the wellness section is about more than just mental and emotional health. Although all the physical stuff will help with your mental well-being as well.

Ok, let’s click on stress, as that will take us to the mental health area. You can see here that you can once again sign up for Happify and iPrevail here. There’s a link to some apps and activities, keeping stress in check, measuring stress, and more.

There’s also an area where you can get some discounts on some fitness things, such as a Fitbit, yoga, and acupuncture. Then below that is a nice repository of resources. Work-Life, coping with stress, mindfulness and meditation, and stress relief.

Again, I would suggest that you look through all these areas as it all helps with our emotional and mental health.

Ok, there you go…. More resources out there for State employees. And while I feel fabulous since I’ve been vaccinated, and still have a job, I know that some of you are dealing with more than I am. So please… look through this stuff. When speaking with Alice I learned that one in four people pre-COVID and now almost half the population after the onset of COVID, are experiencing some challenge in their emotional well-being. So I hope some of these resources resonate with those of you in need. I think Wyoming is even more challenged with the current economic situation. Ya know? We need this stuff more than ever.

Alright, that’s it for today! See you next time on the Subject Matter Minute.

Subject Matter Minute, Episode #44 – Telework Policy

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #44 – Telework Policy

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to the Subject Matter Minute. I’m Matt Nagy… thank you so much for joining me! 

So right now we are at the peak of the Coronavirus pandemic in the US. That means that a ton of us at the State, that are able, are currently teleworking. Some, like me, were teleworking before COVID, but most of you are probably working under the current emergency telework policy that was put into place when the situation required it. Those that were doing it before the pandemic were working under the guidelines of the previous policy that was created way back in 1999.

Since we are unable to continue to work under an emergency policy forever, and since the previous policy was horribly out of date, A&I and HRD decided that it was time for a fresh, new policy that reflects the current work situations, the culture, and of course the budget realities at the state of Wyoming.

Before I go any further, there is something that I need to make very clear. If you are watching this video on the teleworking website then you have already seen the important note in large type, but if not, to put it simply: “Telework approval is at the sole discretion of the agency head, and is not subject to appeal or grievance. Telework is not an expressed or implied employee right or benefit, but a staffing and work arrangement at the sole discretion of management.” (disclaimer stamp)

This means that even if your position and your temperament are perfect for teleworking, it’s still up to management, and if they simply don’t like the idea of teleworking, you are out of luck. I mean, you can keep asking, but……..

Having said that, let’s briefly talk about the policy and highlight the changes that are in it. First of all, the new policy removes the 3 day limit on teleworking. A qualified state employee can now work 5 days a week remotely. (of course, only if that works for the agency and the manager) (disclaimer stamp) Secondly, the need for an MOU (or memorandum of understanding) with the AG’s office has been removed, as there is now an agreement in the PMI system. The policy used to only be for permanent employees, while now it also includes probationary employees. And finally, the old agreement expired every 2 years, while this one remains in effect indefinitely. 

Ok, let’s get into the process as it’s laid out in the policy.

But first, let me show you where everything related to the policy can be found. Go to the A&I website, click on “For State Employees” and then on “Telework Wyoming.” Beneath our beautiful new telework logo you will find the approval process. These are the steps required to begin teleworking. 

Step #1 is inquiring. If you are interested in teleworking in any fashion, talk to your manager. Don’t forget the disclaimer. (disclaimer stamp)

Step #2 is reviewing and understanding the actual policy. You can access the policy right here. You can ask questions of your manager, or your agency HR Representative.

Step #3 is on the manager. They (or you as a manager) have to evaluate and decide. We have created a couple of simple flowcharts to help the manager decide if both the position and the individual in the position are eligible for remote work. Of course…. No matter what the flowcharts “say,” the decision on eligibility is still entirely up to management. (disclaimer stamp)

The next step could be a denied request. While a manager does not have to explain the reasons for the denial, it would be best if a discussion occurs so the employee understands why the position or the employee doesn’t meet the selection criteria.

The next step could also be an approved request. If it’s approved then the manager contacts an HRD representative to sign up the employee for the required ETS training. At this point, there are 3 required courses. This is also a good time to explore the Telework toolkit that you can see here. There is additional training, best practices, and other resources available on that page.

Step #6 is putting together the required documentation. There are several documents and certificates from the ETS training that will need to be uploaded by the supervisor into the PMI system. Once this happens, the supervisor notifies HRD and the employee is assigned a telework agreement.

The telework agreement is in the PMI system. I’m not going to go through that process in this show, but we will create another video showing the steps involved. It will be very similar to most processes that you experience in the system. 

Ok… once that’s done, the employee begins working according to the telework agreement. 

I previously mentioned that this agreement remains in effect indefinitely, and it does… but, like everyone else, managers will review the performance of teleworkers during the regular PMI phases. 

This might be a good spot for another disclaimer. Management can revoke the employee’s telework agreement at any time, for any reason. Or… for no reason at all. I guess that means that if you are allowed to telework, and you enjoy it, enjoy it while it lasts. (chuckle)(disclaimer stamp)

Ok, that’s it folks. Teleworking at the state of Wyoming has gone mainstream and more people that are able can do it. Talk to your manager if you are interested.

Thanks for joining me on the subject matter minute, I’ll see ya next time.

Subject Matter Minute, Episode #43 – Prepping for the Evaluation Phase

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #43 – Prepping for the Evaluation Phase.

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello everyone! I hope everyone had a fabulous holiday! I know I did. Just hanging with my immediate family was definitely different than usual, but it sure was relaxing. No scary driving, no deciding which family to visit, no drunken uncles to deal with…. So relaxing.

But, unfortunately, now it’s back to work. And part of our work here at the state is the Performance Management Initiative. Whether you love it or hate it, PMI is something we all have to take care of as state employees.

Today I want to talk about Prepping for the Evaluation Phase. 

Before I dive in, I want to thank my subject matter expert, Brenda Kelly-Mitchell of HRD. She is the Jedi Master and I a mere Padawan. (chuckle…. I have to admit, I’m not a StarWars geek, I had to look that up.)

So, hopefully, you have been staying active with the PMI system all year long. I know that most are not, but, I’m telling you, that if you do, it makes it all easier in the end. 

There are 3 things that you should be doing year-round and that you should definitely do now, in preparation for the evaluation, if you haven’t. 1. Get feedback into the Saba Talentspace system. 2. Monitor and/or document progress of goals, and 3. Refer to the “rater chart.”

Ok, so getting feedback into the system. As you know, or should know, our PMI software is now called Saba Talentspace. And within Talentspace is a feature called Feedback Central. Feedback Central allows you to receive feedback from your supervisor and your colleagues. It also allows you to give feedback. Now I’m not going to go over how to do that in the system because I’ve already done that in episode #26. So, check that out if you need a refresher after you watch this. 

So, what should you put in the system? Has a co-worker thanked you for a job well done? Or has a customer or client commented about your work ethic? Copy those emails or chats into Feedback Central. You can also request feedback from your supervisor when you would like their input. Also, enter your own notes about what you have been working on and how it’s been going. Again, this is why it’s easier to do this throughout the year. But…. think back and get these things in the system. 

Supervisors…. Be sure to be reading through your employees’ feedback. This will make it easier to pull the appropriate feedback into the evaluation form. Also, please give your employees feedback. Positive, constructive, whatever, just get it into the system so you know how it’s been going over the evaluation period. 

Ok, next is documenting the progress of goals. You should be doing this throughout the year. But again, if you haven’t, get in there now and update them. You can show your progress as a percentage, or you can select a status from a dropdown menu, and finally, you can make comments on the goal. So, if you are having a hard time getting the goal completed because you are waiting on someone else, this is the place to note that. Or if you’ve gone above and beyond the goal… put it in the comments section. Again, I’m not going to demonstrate how to do this in Talentspace because it is also in episode #26. 

So the third thing that you should be doing throughout the year, and now, is referring to the “Rater Chart.” If you haven’t seen the rater chart, this is what it looks like. You can access it in the show notes, as well. This is a guide for rating competencies. As employees, the reason you should be referring to it regularly is that it gives you an idea of what to strive for. If you are eager to get a “commendable” in customer service, it helps to know what your supervisor will be rating you on. As a supervisor, you may need clarification on what the different ratings mean. Referring to it regularly can help you re-balance your ideas of where your employees actually are. 

A lot of people don’t realize that “meets expectations” is actually good. So rating expectations can easily get out of whack. 

The rater chart can help both supervisors and employees manage their expectations of ratings.

I know that the PMI process can be frustrating and even annoying to some. Especially when there is no chance of tying money or any sort of reward to it. But… like I’ve said before… you just need to assume that someday… someday in the distant future… there may once again be some money for raises. So, please take the PMI seriously and try to do it to the best of your ability. 

Oh, and, please don’t shoot the messenger. 

That’s it for today. Here’s to a better year ahead.

Subject Matter Minute, Episode #42 – Ambulance Insurance

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #42 – Ambulance Insurance.

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to another episode of the Subject Matter Minute. I truly appreciate you guys. Sorry this episode’s a bit late or later in the month than usual, but to be honest I wanted to make sure we still had a functioning government in this country after the election. I’m only half kidding.

Two out of the three last episodes have been good news. The other was on leave… so just news, right? I told you about our access to LinkedIn learning, which I truly hope all of you are taking advantage of, and then I covered our new employee assistance program, which also I hope you’re taking advantage of… especially during this pandemic and the crazy election. Today I got some more decent news. Now we’re being offered an inexpensive ambulance insurance plan.

I thought of something I should probably mention here. Kind of sounds like the state is spending more money on these programs. I’m happy to say that that is not true the LinkedIn learning was acquired through the library through a federal covid grant, and the employee assistance program was previously being purchased by several agencies, and we consolidated it and now we’re breaking even on that. The ambulance insurance is optional insurance that we have to pay for. I just wanted to get that out there considering the current financial situation of the state.

If you recall I did an episode not too long ago about air ambulance coverage for us. It was episode 34. Check it out if you want. My conclusion towards the end of the show was that state of Wyoming employees don’t really have to worry too much about getting hit with a high bill. However, it is possible that we could. Besides the costs going up in the industry, every company charges different rates. So here’s the deal… first of all, all ambulance service in the state is out of network. That means that Cigna pays 75 percent after your deductible, up to your out-of-pocket maximum of 2000, and any non-covered amounts. That means that we have to pay our deductible and up to $2000, plus anything that is determined to be over the maximum allowable charge or not covered. These are the unknowns. This is called balance billing in case you’ve heard that term thrown around.

Here’s the other thing… any ambulance ride needs to be deemed “medically necessary” by Cigna, and this is not guaranteed. And of course we have no say whether or not we’re placed on an ambulance when we’re injured… we may not even be conscious. So, if it’s deemed not medically necessary by cigna, you get stuck with the entire bill.

I’m not trying to scare you. I’m not trying to scare everybody… I’m just talking about the possibilities, okay?

So currently one out of ten Wyoming citizens, not just Wyoming state employees but Wyoming citizens, will need a ground or air ambulance ride every year. It’s the large distances between towns that kind of put us above average for this need.

Okay let’s talk about this new ambulance insurance. First of all, it’s only $19 a month for you and your family. This insurance, through a company called MASA, covers everything that your insurance doesn’t, including your deductible. It covers you, your spouse, and any dependent children up to the age of 26. It covers you anywhere in the US and Canada. Finally, the insurance will cover any ambulance ride that your insurance, or Cigna at this point, deems medically unnecessary after the fact.

This insurance is being offered through Employees’ Group Insurance, which means that you can sign up through the portal. Also, we are currently in the open enrollment period (when this video aired) so you can sign up right now, and you can ONLY sign up during the open enrollment period. I’ll remind everyone how to do that right now…

You can either go directly to egiportal.wyo.gov or you can also find it on the A&I website by going to the home page, going to employees group insurance, scrolling down to “benefit portal” where you will find a couple of videos about how to do stuff… but if you’ve already done stuff, click on employee portal access and that’ll open it up. That’ll bring you into your dashboard. Here you can see ambulance is a tab now. Go ahead and click on “modify benefits” and that’ll bring you to this page where you again have to click over here, on the right, modify benefits.

That will bring you to the change enrollment page where you need to come down here to this drop-down, and select open enrollment because I’m showing you how to do it during open enrollment. Otherwise, you would have to have a qualifying event, but that’s a whole other topic.

Open enrollment… click next. Now what it’s doing is taking you through all these tabs up here on the top. If you need to change things in different areas you can just keep going through these tabs, but for this purpose, I’m going to go straight to ambulance. You have a drop-down here that says decline drop or employee or family. Let’s select family. Then you have to check this box, because you’re going to be doing it for one year, then click next and that takes you to the next tab which is disability.

What I’m going to do is go to the next thing you would have to do if you were only doing ambulance coverage. You need to go to dependents. That brings you to the page where your dependents are listed. You can see right here that Little Wayne says “no” under ambulance. You need to go to edit so your dependents come into this page, and click ‘cover dependent on ambulance plan.’

Now you can see that Little Wayne has the ambulance coverage. So once you do the ambulance tab and the dependents tab, if you have dependents, if you’ve chosen family, then you can go to next. That will bring you to the summary which shows you all the stuff. Then you click this… you accept all this red stuff, and then you click submit.

That’s the new ambulance insurance offered by the state. I think our family is going to do it just for that peace of mind aspect. You know your medical bills are going to be pretty high if you’re getting an ambulance ride or especially an air ambulance ride, so at least this shaves off the cost of the actual ride.

That’s it for today! You guys have a great month, and I’ll see you next time.

Subject Matter Minute, Episode #41 – Statewide EAP

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #41 – Statewide EAP

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello, and welcome to the show! Thanks for watching.

One thing you learn quickly when you start working at the state is that there are a whole bunch of acronyms that people throw around. I still regularly ask…. Um, what does that stand for?? Well, today we are going to talk about one of those acronyms… the EAP. 

But first…. Remember back in the day when I asked for your input on what to do and how to do an Alaskan cruise? Well, those were the good old’ days before COVID, and that trip got canceled. Like so many others… But, my mom was determined to get us all together to do something. So, a couple of weeks ago we went on a horse pack trip in the Wind River Mountains. This wasn’t our first trip… in fact, it was really the 10 year anniversary of our previous trip with my parents and my two girls. 

So, this is how we did it. You bring a big pile of gear, food, and drinks to the Diamond 4 Ranch, which is about an hour and a half drive straight up into the Winds from Lander. Gotta tell you, my Highlander didn’t really like that road. Anyway… they take that pile and pack it all onto the back of horses and then you ride about 8-10 miles into the backcountry. They drop you and all your gear off and they leave. Then 5 days later, they come back in to see who has survived. 

Oh, did I mention that there are bears in the Winds? Well, we didn’t see any.

Even though I haven’t done it in a long time, I used to backpack, and I’ve got to say that I really preferred having my cot in the backcountry. 

I’m not much of a horse guy. Sorry, I’m sure a lot of you are… But, I’m allergic to them and my legs don’t bend that way. So, I hiked in. The rest of the family rode and had a decent time, but I really enjoyed the hike. 

The weather and scenery were amazing, and we were still able to have a campfire, so the trip was awesome. If any of you happen to have a big pile of money lying around, you should give it a go. My parents were very generous and used their pile for us… so that was nice.

Ok. Hopefully, if you don’t want to hear my gibberish, you know how to skip it by now. All you have to do is go to the show notes and click on the time that I provide. Or you can click within the playbar of the video. (show how while saying this)

The last episode was some good news and so is this one. Last month we talked about our new access to LinkedIn Learning training. This month we are going to talk about our new Employee Assistance Plan. (music)

An employee assistance program (EAP) is a work-based intervention program designed to assist employees in resolving personal problems that may be adversely affecting the employee’s performance. EAPs traditionally have helped workers with issues like alcohol or substance abuse. However, most now cover a broad range of issues such as child or elder care, relationship challenges, financial or legal problems, wellness matters, and traumatic events like workplace violence. And luckily for us, ours covers all those things. The company is called FEI Behavioral Health and they have 4 categories of direct help for us. They are Counseling services, Work-Life services, Legal Services, and Financial Services. There is a wide range of topics contained within each of these categories. The website also contains a ton of information that you can read, watch, and listen to. But, let’s just go to the site, so I can show you….

The website is https://www.feieap.com/.  You will see this login page when you get there. The login for the State of Wyoming is “sowy1”.  Now you are in the State of Wyoming area. 

First of all, if you need help with any of those areas that I mentioned, in any way, you can simply call this phone number. (888-218-7360) Really, in the end, you’re either going to call this phone number or you’re going to use the contact request form right here. That’s the basics of what you need to know.

Let’s check out their website. Down here it has a list of our services. Benefits overview for Wyoming – it’s a pdf that tells you exactly how many visits you get, how many visits are covered, how many sessions are covered. Some monthly promotions. Corrections has their own area in here, so they can check that out. Here are the four areas of help: eap services, work life services, legal services, and financial services.

EAP is more about mental health. You can see what kind of things are covered here. Their counselors are experienced, and they can cover these sorts of issues. There are a few things that aren’t covered, but you can get three sessions with a counselor for free.

Work life services is about elder and child care issues. If you’re caring for people; family care issues. If you’re having those kind of issues come in here and check it out.

We all know what legal services are. They have a ton of resources over here on the right. You can talk to somebody about any legal issues. Tells you how it works right here.

Financial services… read through here, find out what you might need. Here’s a bunch of resources again over on the right.

You can scroll through here and see what other sorts of things they got going on. Here’s the same stuff… legal services, financial services…. you can subscribe to a newsletter, you can look at past newsletters, you can look at past webinars, sign up for webinars. That’s the kind of stuff that you have up here as well. They have manager resources; helpful documents and a blog for managers. They have a ton of training and webinars through here on all sorts of things. Same with this, it’s in demand stuff. So look through here there are topics galore and helpful articles. This is just the online intake form just like the contact request form. If you don’t want to call you can go ahead and fill this out… now, you will be getting a call once you do fill this out, but this will give them a good idea of what you’re talking about so maybe you can talk a little bit less to the folks setting it up.

I’m going to scroll down here and just show you that there are monthly featured articles down here: CBD, articles on returning to school, COVID-19, tension stuff, and a ton of featured topics down here. this is all free to us and help from actual humans, up to a certain point, is free to us as well.

So, there you have it. A new benefit from the State. I actually have already used the financial aspect. I have been doing a side gig for about 20 years with UW Athletics… part of the production crew for the big screens and streaming of games. Well, as you know, fall sports have been canceled, so I decided to call FEI and see if there was any federal money I might be able to tap into. As of now, the PPP program is not giving out money, so I’m just going to have to deal with making less this year. Unless they actually do the games in the spring…  But, the guy I spoke with was excellent and gave me all the information that was out there.

Alright folks… thanks for joining me on the Subject Matter Minute! I’ll see ya next time.

Subject Matter Minute, Episode #40 – Leave

The below post is taken from the Video Blog, the Subject Matter Minute. If it’s a little hard to read, it’s because it’s taken from the spoken word. You can view the episode on YouTube if you would like. Find it here: Episode #40 – Leave

If YouTube is blocked for you or your agency, you can scroll to the bottom of this post to view it from Google Drive. (I would prefer you view on YouTube, so I know how many people have watched)

You can also listen to an audio version.

Hello and welcome to another episode of the Subject Matter Minute, I’m Matt Nagy, thanks for joining me! If this is your first time here…. Shame on you. (chuckle) Nah, just kidding… but if it is, you can find a link in the show notes to all the episodes and get yourself all caught up. 

A brief mention of something related to one of the last regular episodes we had. It was about air ambulances in Wyoming. It was a little while back… episode #34. I got several emails from folks who have been paying yearly fees to ambulance companies or hospitals that were meant to cover a trip in an air ambulance. Well… just so you all know… The legislature passed a law that no longer allows membership plans like this. So if you are paying, stop! Or at least check into it. 

I was going to treat that one person who really dislikes when I share personal info to some new stuff today, but then the episode got a bit long, so…. Sorry…. Maybe next time. 🙂

Let’s get to it… Did you know that there are 16 different types of leave available to state of Wyoming employees? I briefly covered the 2 major ones in an earlier episode, episode #12 – Full Benefits Package, but I haven’t covered the other 14. 

So today, let’s talk about Leave. 

So, the 2 major types of leave are Vacation and Sick leave. Since there are so many to cover, I’m going to leave those to episode #12. Let’s cover the other 14 as quickly as possible. Speaking of that… if you need all the details of any of them, you can find everything in the Personnel Rules Chapter 6… which is linked below.

The first one is a bit timely for me as I recently used some when my grandfather passed away. His funeral was in Georgia, so it was nice that you can take 5 days of bereavement leave when a family member dies. That gave me the week to deal with a wide range of things down there.

The next type of leave is Holiday Leave. Full time employees are given 8 hours leave per holiday from regularly scheduled work hours. We get:

  • New Years
  • Martin Luther King Jr.
  • President’s day
  • Memorial day
  • Independence day (4th of July)
  • Labor day
  • Veteran’s day
  • Thanksgiving
  • Christmas

It’s a day for each holiday. Unfortunately, it’s not like the University that gets a sweet Christmas vacation. We get one day. … but we’ll take it.

There are several if’s and when’s under holiday leave, so feel free to read about it in Chapter 6. But, generally, it’s a straightforward holiday day-off.

Next is Exempt Paid Time Off. So, if any employee exempt from overtime is required to work on a holiday they are granted paid time off at one and one-half hours for each hour worked. A little “thank-you” for taking one for the team and working on a holiday.

Next is Parental Leave. I cover this in full in episode #31. Check it out. But, what it says in short is that employees may, with Agency head approval, take accrued sick leave, comp time, vacation leave, or leave without pay beyond the time allowed under Family Medical Leave Act (FMLA) for purposes associated with the birth or adoption of a child.

Voting Leave. We are given 1 hour of leave with pay to go vote. Simple.

Ok… Court Leave.  This one was interesting to me because I am currently in the jury pool and I wasn’t sure if I wanted to serve. I wasn’t sure if I’d get paid. Well, turns out we do. If you are called for jury duty or as a witness of the court, you are granted leave with pay. It says you need to provide written documentation of the obligation, but we do get paid. So that’s cool. Now I kinda want to get on a jury. 🙂

Now here’s one for all those who have interest in serving the state in a different capacity. Legislative Leave. If you get elected to the legislature, you have to take time served in that position as leave without pay. Sounds a little odd, but you do get compensated for performing these duties by the Legislative Branch, and on the bright side, you can keep your job.

Ok, let’s talk about Educational Leave. This one is fascinating. I kinda doubt this ever happens, but you can actually get leave for up to 24 months to acquire job-related training or education. Of course, this is up to the Agency head. Believe it or not, the rules are open to it being either paid or unpaid. So… if you can find a very convincing reason to get some training and you have a super cool agency head, you could get paid to get that training.

Next is Administrative Leave. This is used for several things. First of all, an agency head may grant an employee administrative leave with pay to participate in meetings, seminars, hearings, examinations, and employee organization meetings. I don’t even know what some of those things are, but for any other purposes, you have to get approval from the Governor.

This is also the type of leave that the Governor gives for local celebrations, like Cheyenne Day, and if they need to shut things down because of weather, or anything else he/she deems necessary. One of the popular and regular administrative leave days is the day that is given for the Friday after Thanksgiving. That’s an example of administrative leave.

Ok…. Personal Leave. This one is at the agency head’s discretion. They can give us up to two regularly scheduled days of personal leave. So, 16 hours. There is a specific list of things that it can be given for. 

  • Employee recognition programs;
  • Participating in department wellness initiatives;
  • Merit incentive programs
  • Team-based recognition – project completion
  • To volunteer
  • Family departing or returning from active duty military service; and
  • To attend military funerals.

Now some of these have to have prior approval from HRD, so look closer if you want to set something up. Also, volunteering has some rules associated with it, so check those.

There are a few prohibited activities. Personal Leave can not be granted for:

  • Birthdays
  • Early release for holidays, and
  • Undocumented performance

Next is Military Leave. I’m just going to send you to the Statute for that. All it says in our rules is that it shall be granted in accordance with Wyoming Statute 19-11-108.

Leave Without Pay.  This type of leave is granted at the discretion of the agency head. This type of leave can basically be used for anything that the agency head decides warrants it. But there are some specific uses associated with it. 

  • If you are injured on the job and receiving workers comp, you can use LWP.
  • An employee on military leave is entitled to LWP.
  • You can use LWP when all other leave has been exhausted, with permission, for medical reasons.

Please note that for everything except legislative leave, an employee has to use all accrued comp time, vacation or other available leave before leave without pay will be authorized.

The Governor may furlough employees due to lack of work or funding. An employee furloughed for lack of funding is on leave without pay.

Administrative Review Leave.

This is not typically good leave… but it’s not always bad. This is leave that you get placed on… for a maximum of thirty (30) days. 

This traditionally happens when you have been charged with or are under investigation for a crime, or Allegations of misconduct have been made; or

You fail a fitness for duty evaluation; or, finally…

You need to be removed from the workplace because you are a witness or the complainant in an investigation. 

And, finally, FMLA. FMLA is an episode unto itself, but suffice it to say, this federal act entitles eligible employees to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.

I will probably do an episode on that in the future, but I did put some information about it in the show notes. We did a very detailed video back in 2018 that you can watch if you really need to know. 

Now I wasn’t going to mention Covid-19 in this episode, but there are a couple of new types of leave that have been created because of it. The Emergency Paid Sick Leave Act or EPSLA which provides up to 80 hours of paid sick leave for employees for six qualifying reasons related to COVID-19. And the Emergency Family and Medical Leave Expansion Act (EFMLEA), which expands the federal Family and Medical Leave Act to provide leave for employees who are unable to work, including work-from-home, as a result of having to care for a minor child due to a COVID-19 related closure of a school or childcare center.

If you need more info on those at this time, please contact your HR representative. Or if you just need general info, google it. 

Holy smokes…. I’m so sorry this ended up so long. But, there are 16 types of leave… So much for Subject Matter MINUTE, eh? Well, thanks for hanging in there, and I’ll see you next time.